SSB PROD

Fiscal 2019 Year End Closing Dates

Department Heads should review their unit's salary and non-salary accounts to ensure that all operating budgets are not in an actual or projected deficit. ACTUAL AND/OR PROJECTED DEFICITS MUST BE COVERED THROUGH BUDGET TRANSFERS NO LATER THAN 7/12/19.

June 14, 2019

Last day to process requisitions or change orders for FY19 goods and services. Please place your requisition with appropriate documentation and required approvals to allow conversion to PO. Goods and/or services physically received by the close of the fiscal period June 30, 2019 will be charged to FY19 budget.

June 14, 2019

Last day to place orders through Amazon.

June 21, 2019

Last day to place orders to Office Depot.

June 21, 2019

Last day for using a University Purchasing Card (UPC). 

** Cards usage will be suspended from this date until 7/1/19.**

June 28, 2019

Any open purchase orders at the close of FY19 (6/30/19) will be charged against FY20 budget if the item hasn’t been physically received.

June 28, 2019

Goods to be charged against FY19 budget must be physically and electronically received (in banner) by the close of business day.

July 01, 2019

The Banner Finance System will be available for FY20 processing.

July 12, 2019

Last day to post Non-PO payment request’s with a transaction date of June 30, 2019 for FY19 goods and services received on or before June 30, 2019.

July 12, 2019

Cutoff date for processing Accounts Payable documents to be recorded in fiscal year 2019. Such documents include Non-PO payment request, travel, and invoices against purchase orders.

July 12, 2019

Last day to submit budget transfers, journal entry requests, and DCAs.

July 15, 2019

Last day to submit requests for Labor Redistribution corrections and adjustments (reallocation of salary and fringe).

Important Notes

1.

Entering a requisition or purchase order does not guarantee that the expense will be processed and paid within the current fiscal year 2019.

2.

Cutoff dates (excluding DCAs) do not apply to grant or capital funded accounts.

3.

All invoices should be forwarded to the Accounts Payable department or sent to invoices@rowan.edu.

4.

FY19 Operational Budget surplus will not carry forward into FY20.

5.

POs open at the completion of fiscal 2019 will carry forward to fiscal 2020 and charged to the fiscal 2020 budget.

6.

Additional Procurement information can be found here.

If there are any additional questions or concerns regarding the year-end closing process, please contact:

Accounting Issues:

Joseph Wicklund ext. 65498

Accounts Payable Issues:

Ana Cardona-Parra ext. 64335

Budget Issues:

Eric Williams ext. 64337

Purchasing Issues:

Chris Haley ext. 64149

Grant Issues:

Rita Piccioni ext. 65492